Information for Outgoing Students

Preparing the Mobility Semester

Overview

For their mobility semester, all MEi:CogSci students have to spend their third semester abroad at one of our parter universities. However, MEi:CogSci students and the programme coordinators start organising the mobility semester already in the first semester.

In the beginning of December MEi:CogSci students and the MEi:CogSci consortium members (professors and coordinators) from all partner universities meet at the Comenius University in Bratislava.

At the info meeting, each partner university presents its local MEi:CogSci mobility semester implementation and available options for project work and specialisation. The information provided will help students to choose a partner university for their mobility semester.

Furthermore, students from all the partner universities meet for the first time. After the info meeting, all students and consortium members are invited to spend the evening together at the christmas market in Bratislava.

MEi:CogSci Mobility Semester Info & X-mas Meeting

When: 7 December 2018, start 16:15
Where: Faculty of Mathematics, Physics and Informatics, Comenius University, Mlynská dolina, 84248 Bratislava (map), lecture hall C

You can take the train from "Wien Hauptbahnhof" to "Bratislava hl.st." and then take the bus 32 to the University (stop: Botanicka Zahrada, then walk to the faculty). An OEBB return-ticket including public transport in Bratislava is offered for 16€.

You may also have a look at the research groups at CEU (Central European University) and the course profile of the annual Budapest Semester in Cognitive Science.

Selecting a Partner University for the Mobility Semester

Students rank the partner universities for the mobility semester according to their preferences.

  • After the mobility semester info meeting you will receive an email with a link to an online form.
  • You fill out some personal information (name, matriculation number, email address, home university) and rank the partner universites (first, second, third choice).
  • You can specify your research interests in an optional field in this form. We recommend filling in this information as it allows the programme coordinators to provide feedback in case any issues should arise. (For instance, you might select a partner university because you would like to work with a specific researcher. However, the local coordinator may already know, that this researcher will be abroad in the next winter semester.)

Deadline for Submitting Your Ranking

The deadline for submitting the online form with your ranking is 31 December.

There is a limited number of places available at each partner university, i.e., it is not possible for all students of a local cohort to do their mobility semester at the same partner university. Students need to be distributed equally among the partner universities. In case of unproportional distribution, students should negotiate an equal and fair distribution with regards to students’ interests amongst themselves. The programme coordinators will inform you about the number of places available at each partner university. Please take into account that some of your colleagues might need to see a doctor regularly, may have children, need to work to finance their studies, etc., and therefore may have a clear preference for going to a certain university.

In case the number of students exceeds the number of places available at a specific university, the programme coordinators will inform you and ask you to discuss the situation among your cohort. You can also ask the coordinators about alternative suggestions for partner universities with respect to your interests. In the past, it has always been possible to reach a compromise everyone is satisfied with. Yet, in the worst case, the coordinators will resolve this issue by means of randomisation.

Applying for the Erasmus+ scholarship

After the distribution of students among our partner universities has been finalised, students apply for an Erasmus+ scholarship for their mobility semester by registering at the Erasmus+ database of the University of Vienna: erasmus.univie.ac.at. The programme coordinators will inform you about this via email.

Deadline for applying for Erasmus+

Be aware of the Erasmus+ application deadline on 15 March.

Information about Erasmus+ is available from the point of view of an outgoing student (from the home universtity, i.e., the University of Vienna) and the point of view of an incoming student (to the guest university, i.e., one of the MEi:CogSci Vienna partner universties):

You will receive an email by the Erasmus office after you have been nominated for an Erasmus+ scholarship. The email contains instructions for finishing the application procedure at the home and the host university.

Notes and Tips on the Erasmus+ Application/Procedure

Application at the host university

There are different application deadlines and procedures for incoming Erasmus+ students at the host universities:

Erasmus+ database of the University of Vienna (erasmus.univie.ac.at)

  • Use the "Ausfüllhilfe" (which you receive via email by the Erasmus office) to fill in the online form. In addition, this document helps you to fill in the data for "Heimatuniversität" (home university) and "Gastuniversität" (host universitiy).
  • The academic semester start and end differ across universities. We suggest that you fill in a period of six months in your Erasmus+ form (independent of the specific semester period of the partner university). You can start your stay earlier or stay longer than the official semester period(s).
  • Upload of your language certificate fails if your document is too big in size (bytes). In this case reduce the size of the document, i.e., reduce dpi and/or colors, compress the PDF, etc. and try to upload it again.

Online Learning Agreement (OLA) (www.learning-agreement.eu)

National Sheet

 Erasmus+ Checklist for students

 

Considering Project Work and Potential Supervisors for the Mobility Semester

Start to think about your project work and potential supervisors at the end of the second semester. We recommend that you try to contact potential supervisors for project work before the mobility semester starts.

 

Preparing Your Learning Contract for the Mobility Semester

The Mobility Semester Learning Contract (LC) is the relevant legal document to recognise your modules/grades/ECTS for the MEi:CogSci curriculum at your home university. (That is, grades cannot be recognised at your home university based on your transcript of the host university without the learning contract.)

Three types of learning contracts are available for the mobility semester. The type of learning contract depends on the type of project work you are doing.

Download the learning contract for the mobility semester that fits your type of project work:

Important Note

All the modules and project descriptions for the courses and projects you are doing must be in one document, i.e., hand in one learning contract document for all your Project work. (Please do not use two LC documents.)

  • In case you are doing two projects copy the sections from point 3 and paste them as point 4.
  • In case you are doing two different types of projects, copy the sections from the relevant type of the Mobility Semester Learning Contract document.

Note that the second project module is called "S-I Special Topic of Interest". (This is important for grade recognition.)

Starting the Mobility Semester

Please be aware that you need to have acquired 45 ECTS of the first year before you start your mobility semester.

Our partner universities have special webpages for incoming students. Make sure to check out these pages to be informed about necessary steps at your host university:

Mobility semester at the Comenius University in Bratislava

Mobility semester at the University of Ljubljana

Mobility semester at the Eötvös Loránd University in Budapest (website is still under construction - please contact Marton Nagy for details on mobility at the ELTE)

Deadline for the initial learning contract

The deadline for your initial learning contract is 31 October.

Send your mobility semester learning contract via email to the programme coordinators of (1) your host university, and CC to (2) your home university and (3) your project supervisor(s).

You will get feedback whether the learning contract is formally approved or requires revision.

Optional: Extending the Mobility Semester

You have to extend your Erasmus+ mobility semester in case you would like to do your master's thesis abroad. Get informed about the required procedure and deadlines for Erasmus+ extensions.

In case you extend your stay, you need to attend the master's thesis seminar at your host university, include it on the learning contract and bring a transcript for it at the end of your stay.

If you want to extend your stay without being able to receive an Erasmus+ scholarship, please contact the local coordinators for possibilities. Be aware that without extension you will loose your student status at the host insitution.

 

Finishing the Mobility Semester

Final Deadline for the Learning Contracts

Deadline for the mobility semester learning contract is 31 March. This date has been set by the international MEi:CogSci consortium. If you miss this deadline, we cannot guarantee that you can successfully finish your mobility semester.

Please note that Erasmus+ deadlines might differ! Usually Erasmus+ requires grades to be recognised at the home university 2 months after return at the latest. (see webpages of the International Office)

Bring the (1) original, graded, signed, and stamped mobility learning contract and (2) all transcripts to the programme coordinators in Vienna. Your grades will then be recognised and transferred to the University of Vienna and appear on your transcript of records/ in U:Space.

We will send a scan of the Learning Contract and transcript to the International Office to confirm the recognition of your courses. You therefore do not need to send the "Learning Agreement after the mobility" to the International Office.

 

In case you have extended your mobility semester the deadline can be postponed (in case your supervisor agrees). In this case contact the programme coordinators by end of January.

In case you face issues

If you face any issues, please make sure to contact the programme coordinators as soon as possible! Please note that after you missed the deadlines (e.g. for the learning contract) we can unfortunately no longer be of assistance due to organisational/legal reasons.